Overview

A1 Businesses Ltd. is committed to protecting the privacy and security of your personal information.
This Recruitment Privacy Policy describes A1 Businesses Ltd. practices for collecting, storing, and processing your personal data during the recruitment process, in accordance with the General Data Protection Regulation (GDPR) and applies to all candidates. This includes any information that you submit as part of the recruitment process.

By applying to a job at A1 Businesses Ltd and/or using this site you are agreeing to your data will be held, stored and processed according to the policy detailed below. We comply with the GDPR and as such your data is securely stored and only accessed by relevant and authorised personnel.

The purpose of the data collection and the type of data requested is decided by the Data Controller. In this instance the Data Controller is A1 Businesses Ltd .

Legal Basis

From the latest data protection regulations (GDPR) our legal basis for processing your data will be in the legitimate interest in using the information that you supply to us in order to process your job application and to provide you with information which may be of use.
The purpose of our data collection is to assess your suitability for the specific job role that you have applied for. We may also use this information to contact you about other similar job opportunities and may also statistically analyse your data.
We may also need to request and process your data if it is necessary for the performance of a contract or if we have a legal basis for doing so. This may include the data that you need to supply to us in order to satisfy the offer of a term of employment.
If we require your explicit consent to process any data as specified by GDPR then we will inform you of this consent requirement, and request your explicit “opt-in”, at the point of data entry.

Processing data relating to criminal convictions and offences
Personal data relating to criminal convictions and offences will only be processed where authorised by applicable laws. A criminal record check may be carried out on recruitment or transfer where authorised by applicable laws and only with respect to relevant roles in the LSL Group. If such a check is to be conducted, you will be clearly notified and advised as to why this is applicable.

Security

We employ security measures which aim to protect the information provided by you from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage.
Access to your personal data is controlled by A1 Businesses Ltd. we are, through technical and organisational means, committed to ensuring the security of, and prevention of unauthorised access to, your personal data. For example, we limit who can access your personal data to those individuals and third parties who need to know it and who are subject to a duty of confidentiality.
If we become aware of a data breach we will, where we are required to, notify the Information Commissioner’s Office. If we believe that the data breach is serious, we may notify you as well.

What Personal Data Does A1 Businesses Ltd. Collect About You?

We may collect the following personal data from you when you apply for a position:
We collect personal data about you for the purposes of recruitment and selection as described in this Privacy Notice including:
The personally identifiable information that we identify, store and process on this site and other websites via you apply for a job that is advertised by A1 Businesses is that which is voluntarily provided to us. This includes (but not limited to):

• Your CV
• Cover letters
• Personal information supplied such as your name, email address & phone number
• Any details you enter into any application form
• Any answers to questions that correspond with your recruitment preferences
• Any supporting information that you provide to expand your candidate profile

Categories of personal data we collect about you may include but not limited to:
Information in your application form and CV (including your name, NI number, contact details and employment and education history);identity data (e.g. driving licence); evidence of your right to work; information provided by your referees about your employment history; any information you provide to us during the interview process; financial data; any other information you give us (e.g. marital status and dependents, next of kin and emergency contact information)
Information that you provide to us about your health, including any disability or medical condition; and
Information about criminal convictions and offences

How does A1 Businesses Ltd. Use Your Personal Data?


We may collect and use your personal data for the following purposes:
To communicate with you about your job application and potential future job opportunities; To administer, support, and manage the job application process; Where necessary to comply with applicable legal or regulatory requirements; To evaluate and report the demographic makeup of our company where allowed by law; and For other purposes as described to you at the time we collect your personal data.

We collect information about you to help us decide whether or not you are suitable for a role with us and on which to base any offer of employment we may subsequently make to you.

Cookies


The A1 Businesses website and applications may automatically collect data about how you use our services in order to help us improve future functionality of our website and to assist with advertising and targeting. We use Google Analytics, which is a web analysis service provided by Google.
The cookies on the A1 Businesses website do not track, collect or upload data such as your name, email address or billing information, but it may collect data about your equipment and browsing activities. We may collect and report on the adoption and usage of specific features, crashes and exceptions and other useful, anonymous metrics.
Certain devices can detect your approximate location, via latitude and longitude. The accuracy of this data is not in the control of A1 Businesses Ltd. If this feature is requested, A1 Businesses Ltd. will prompt you to provide your permission to access your location data for the purposes of providing you with results or directions based on your current location. You can disable location settings within your browser or app.
To read more about our use of cookies on the A1 Businesses website, please consult our cookie policy.

When Does A1 Businesses Ltd. Share Your Data and Who are the Recipients?

The data that you submit to this site may be:
Made available to A1 Businesses Ltd.
Used to communicate with you about your application
Used to communicate with you in regards to recruitment
Used to supply you with relevant (optional) job alerts
Added to a searchable candidate database
Analysed for our internal statistics to improve processes

Sometimes information may be processed on our behalf by relevant third parties; this includes but is not limited to: video interviewing companies, accounting or payroll software, and HR software.
We will not collect your information for unrelated purposes without first requesting your consent.
In some cases, we may be compelled or permitted by the law, an official authority or regulatory requirements to process your personal information without your consent or knowledge, even after you have exercised your right to withdrawal, to be forgotten, or objected to processing. If this happens, we will only process the limited personal data that we are required to do so under these specific requirements.

We may disclose your personal data to external third parties. For example:
IT and system administration service providers; Referees
Recruitment consultancies
Government agencies (e.g. to evidence your right to work or to the Disclosure and Barring Service)
We may disclose your personal data to other parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
Where you apply for a role with us we may disclose or share your personal information with group companies or our service providers in order to process your application. They are required to take appropriate security measures to protect your personal information and process your personal data only for specified purposes and in accordance with our instructions.

Data Retention


Your personal data will be retained until the end of the employment application process plus a reasonable period thereafter. If your job application is successful and you accept a position, the personal data collected during the recruitment process will be added to your human resources file and retained for the duration of your employment.
We will retain your personal data whilst you continue to be employed by us and for at least seven years thereafter, for legal, regulatory and accounting purposes. If we need to retain your personal data for longer, we will take into consideration the potential risks in continuing to store your data against why we might need to keep it. In some circumstances we might anonymise your personal data so it is not associated with you, and we may then use this information indefinitely.
Where you apply for a role with us if your application is unsuccessful, we will retain your personal information for a period of 6 months after we have informed you of our decision so that we can show that we have not discriminated against candidates on prohibited grounds. We will retain your personal data on our file for a further period of 18 months after we have informed you of our decision so that we can consider you for future vacancies. If you would prefer we did not, please email us at recruitment@a1businesses.co.uk You can also request to withdraw your details at anytime and thereafter your data will be fully anonymised for further protection.

Your Rights and Choices

You may access, correct, or delete your personal data at any time. You may also withdraw your consent, or object to the processing of your personal data when based on our legitimate interests. To submit a deletion request, an access request, correct your personal data, withdraw your consent or object to the processing of your personal data please contact us at recruitment@a1businesses.co.uk

• When it comes to your personal data you have the right to:
• Rectify inaccurate or outdated information
• Request to move your data (data portability)
• Object to data processing
• Withdraw your data consent at any time. If you’d like to remove the data that you have supplied to us then you can do so by here and we’ll delete your records for you.
• Be forgotten
• Ask for a copy of your data via a Subject Access Request (SAR)
• Make a complaint if you’re not happy with the manner in which your data has been processed, for details please see ‘Complaints’.

Policy Changes


A1 Businesses Ltd. may change this Privacy Policy from time to time. Provided that compliance is maintained in regards to the General Data Protection Regulation, we reserve the right to amend and modify this privacy statement for any reason and at any time. We encourage you to periodically review this page for the latest information.

Contact Information

If you have questions or concerns about the way we are handling your data, please email us with the subject line “Privacy Concern” at A1 Businesses Ltd.

If you have questions or comments about this notice, you may email us at recuritment@a1businesses.co.uk or by post to:

A1 Businesses Ltd
Tower House Business Centre
York YO10 4UA
United Kingdom

Complaints

If you have any concerns or complaints as to how we have handled your personal data you may contact the UK’s data protection regulator, the ICO, who can be contacted through their website at https://ico.org.uk/global/contact-us/

Data Protection Officer
West Offices, Station Rise, York, YO1 6GA
Telephone: 01904 554145
Email: information.governance@york.gov.uk